Receptionist

We are currently looking for a Receptionist to join our Cambridge site on a full-time, permanent basis.

Key Responsibilities

• Greeting visitors to the facility warmly, offering them help immediately and ensuring a positive visitor experience throughout their visit

• Signing in visitors and supplying them visitor's badges

• Setting up meeting facilities

• Assisting with scheduling appointments and meeting times

• Coordinating access to our demonstration laboratory and assist with any admin support necessary to organise successful client visits

• Making and providing refreshments for client meetings and visitors

• Assist with booking meeting rooms and hot desks

• Arranging for catering for meetings and daily office use, including keeping the kitchen areas stocked with tea, coffee, milk and fruit

• Answering phones, screening and directing incoming calls to office staff members

• General administrative duties; undertaking photocopying, binding, scanning, printing and sorting documents

• Sorting, scanning and distribution of incoming and outgoing post

• Cleaning, organising, and maintaining the reception area

• Answering questions about office hours and who is in the office at any given time

• Representing the business with a positive attitude and professional appearance

The Person

• Previous experience in a receptionist/administration role preferable but not required, full training will be given

• Good communication and strong interpersonal skills

• Confidence in dealing with clients, colleagues and customers

• IT literate and confident working with Word, Excel and Outlook

• Excellent organisation and time management skills to prioritise tasks and meet deadlines

• Ability to work effectively within a team and provide support to all departments in the office when required

• Self-motivated and resourceful, with initiative and a positive ‘can-do’ attitude.

• Ability to respond flexibly to shifts in priorities in response to arising needs.